Queenswood Heights Community Association 
Monthly meeting: November 7, 2012 

Agenda:
1. approval of AGM minutes
2. website
3. promotion
4. history book
5. group photo

In attendance:
Philippe Andrecheck
Helen Tweddle
Peter Weston
Henri Gravelle
Stevenson Aurelien
Bob Guarda
Sue Guarda
Richard MacDonald
Pauline MacDonald
Jeanine Mader
Al Tweddle
Matt Kulka

1.	Jeanine Mader moved a motion to approve minutes, seconded by Sue Guarda. All were in favour. The motion was deemed passed.

2.	Matt Kulka : website up and running. Need content, keep it simple and low maintenance.
Helen Tweddle put some ideas on paper and gave a copy to Matt.
Matt proposed staying in 4 main categories, making info findable on one page.
He collected ideas from the previous site to build the current one.
Needs: content for the main pages: what we want to say. There are two widgets that are available for advertising or content we want to highlight.
Émilie Anne Duval-Andrecheck, Philippe Andrecheck and Stevenson Aurelien have volunteered to translate the content.
Matt, Philippe, and Bob Guarda will be the main content administrators.
Matt will add a history section.
For content, members will send the content via email to Matt and Philippe and they will post and translate. matt.kulka@gmail.com or philippeandrecheck@gmail.com
Idea for content from Al Tweddle: Orleanstrails.ca

3.	Promotion of association and its activities: sign on QH physical board (on Duford), Sue Guarda said she will contact Garry Simpson to follow up, articles in EMC (contact reporter Brier Dodge) Philippe to follow up, Bob Monette will make a flyer once the site is live, Helen Tweddle to follow-up.
Article from EMC sent to members after meeting. The article is available on the EMC Orléans site: http://www.emcorleans.ca/20121025/news/Queenswood+Heights+Community+Association+kicking+things+up+a+notch,+Association+plans+to+publish+50-year+history

4.	History book: association has received the 20,000$ cheque.
Helen Tweddle explained the idea of the book: keeping it simple, organized by decade and milestones, mostly photos, but some text and relevant quotes from interviews. 
Helen will buy a scanner and a recorder, a laptop has already been purchased. All receipts are going to treasurer.
Helen talked about promoting the book by having a “memory” night where we can show photos and have people bring theirs to share stories about living in the community. 
Jeanine mentioned that Domaine Perrault may provide wine at a discount for this event, making it a wine and cheese.
Stevenson mentioned that we should have a photographer and that he would volunteer. Jeanine said she also knows someone who could take photos.

5.	Tour de table
Pete Weston wants to see neighbourhood watch online, will provide content to Matt.
Henri Gravelle, Bob Monette wanted to know if we had gotten the money and that Helen’s History book update provided that info. The cheque will be deposited when treasure, VP and president go to change signing authorities on November 16th.
Philippe will look into other banking options.
Bob Guarda will have queenswoodheights.ca redirect to queenswoodheights.com within the week. This was confirmed via email on November 13th.
Philippe will send minutes in RTF format as attachment instead of in email.
Jeanine Mader would like to see guiding and scouting info on the site. Jeanine will write the content and send to Matt.
Al Tweddle, Queenswood Heights Recreation Association chairman: explained the role of the association: softball, Queenswood-Fallingbrook tennis club; running the tennis courts, Queenswood men’s hockey, running the rinks. Next week (November 14) is the recreation association’s AGM, city programmer for Cumberland area will attend and let people know what is happening. Seniors activities will be suggested.
Al also mentioned that the QHCA and QHRA are the key agents for the QH community hall.  The city gives free liability insurance to the community association and to the recreation association because  of this.
The QHCA pays 800$ a year to the key agent.
Helen will contact Philippe re:  insurance.
Pauline asked about the hall opening hours, Al mentioned that it was close during the day but open in the evenings.